How we collect, use, share, and protect personal data.
Last updated: 6 August 2026
This Privacy Policy explains how CALPARTEC SOLUTIONS PRIVATE LIMITED collects, uses, shares, stores, and protects personal data when you visit the Calpar Global website, contact us, engage our professional services, apply for a role, or use a covered software product.
The Calpar Global brand and the covered services are operated by:
CALPARTEC SOLUTIONS PRIVATE LIMITED
Madrasa Building, 11/421 Ground Floor
Nattika PO, Kerala, India - 680566
Email: info@calparglobal.com
Telephone: +91 7356230072
In this Privacy Policy, “Calpar Global,” “Calpar Technologies,” “CALPARTEC,” “we,” “us,” and “our” refer to CALPARTEC SOLUTIONS PRIVATE LIMITED. “You” and “your” refer to the individual whose personal data is processed.
This Privacy Policy applies to our website; professional technology, consulting, development, staffing, support, cloud, eCommerce, mobile-application, and related services; and the covered products Rental369AI, Gradsbook, the Bi369 Product Suite, and their associated applications, portals, modules, APIs, and integrations.
This Privacy Policy does not replace a customer-specific privacy notice, employee notice, candidate notice, data-processing agreement, or other notice provided for a particular relationship. Where another applicable notice or agreement provides more specific information, that document will apply to that processing.
We may process personal data in different roles:
Depending on how you interact with us, we may collect the following categories of personal data:
Please do not provide sensitive or special-category personal data unless it is necessary, authorised, and supported by an appropriate lawful basis. Customers are responsible for configuring covered products and determining which information their users may submit.
We collect personal data directly from you; from the organisation or customer through which you receive access; automatically when you use our websites, applications, or communications; from integrations and service providers you or a customer enable; and from lawful public or commercial sources.
We may use personal data to:
We process personal data only where we have an appropriate legal ground under applicable law. Depending on the context, this may include your consent; taking steps at your request before entering a contract; performing a contract with you; complying with a legal obligation; processing for a lawful use recognised by applicable law; and pursuing legitimate business interests such as securing, administering, and improving our services, where those interests are not overridden by your rights.
Where we rely on consent, you may withdraw it using the method provided at collection or by contacting us. Withdrawal does not affect processing that was lawful before withdrawal and may not prevent processing supported by another lawful ground.
Customers may use covered products to collect and manage personal data relating to their employees, candidates, tenants, guests, students, members, customers, vendors, or other individuals. For such data, the customer is responsible for providing required notices, selecting a lawful basis, responding to individual requests, configuring retention and access, and giving us lawful instructions.
We process customer-controlled data to provide the contracted product or service and as otherwise permitted by the applicable agreement. If you submit a request to us concerning data controlled by one of our customers, we may refer the request to that customer or assist the customer as required by law and contract.
Some covered products and services may include artificial-intelligence or automated-assistance features. If you use those features, prompts, attachments, contextual data, and generated outputs may be processed to provide the requested functionality, maintain safety and security, troubleshoot the service, and comply with the applicable agreement.
AI features may use third-party model or infrastructure providers acting as service providers or processors. Do not submit sensitive personal data, confidential data, or personal data about another person unless you are authorised to do so and the feature is approved for that purpose. Material decisions about individuals should include appropriate human review.
We may use cookies, local storage, pixels, and similar technologies that are necessary for authentication, security, preferences, performance, and service operation. Subject to applicable consent requirements, we may also use analytics technologies to understand website and product usage.
You can manage available choices through a cookie banner or preference tool where provided and through browser or device settings. Blocking necessary technologies may prevent parts of a website or product from functioning correctly.
We may disclose personal data only as reasonably necessary to:
We do not sell personal data for monetary consideration. If our practices change or applicable law treats another activity as a “sale” or “sharing,” we will provide any notice and choices required by that law.
We and our service providers may process personal data in India and other countries where we, our customers, or our providers operate. Those countries may have data-protection laws different from those in your location. Where applicable law requires safeguards for an international transfer, we will use an approved legal mechanism or other appropriate protection.
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, including to provide services, comply with legal and accounting obligations, resolve disputes, maintain security, and enforce agreements. Retention periods depend on the type of data, customer instructions, contractual requirements, legal limitation periods, backup cycles, and risk.
When personal data is no longer required, we will delete, anonymise, or securely isolate it, subject to lawful exceptions. Customer-controlled data is retained and deleted in accordance with the applicable agreement, product settings, and customer instructions.
We use reasonable administrative, technical, and organisational safeguards designed to protect personal data against unauthorised access, alteration, disclosure, loss, or destruction. These may include access controls, authentication, encryption where appropriate, logging, monitoring, backups, vulnerability management, personnel controls, and service-provider review.
No internet transmission or storage system is completely secure. You are responsible for protecting your credentials, using appropriate access settings, and notifying us promptly if you suspect unauthorised activity.
Depending on your location and the applicable law, you may have rights to request access to or a summary of your personal data and processing activities; correct, complete, update, or erase personal data; withdraw consent; object to or restrict certain processing; receive portable data; opt out of certain marketing or legally defined sale, sharing, or profiling activities; nominate another person where applicable; and submit a grievance or complaint to the relevant authority.
To exercise a right, email info@calparglobal.com and describe your request. We may need to verify your identity, authority, and relationship with us. We will respond within the period required by applicable law. Some rights are subject to legal exceptions, and we may retain information where required or permitted by law.
Where a Calpar customer controls your data, please contact that customer first. We will support valid customer instructions in accordance with law and contract.
Our general corporate website and direct business services are not intended for children acting independently. Certain covered products, including education or community functionality, may be configured by an educational institution, organisation, parent, guardian, or other authorised customer for younger users.
Where personal data relating to a child is processed, the responsible customer and user must comply with applicable age, notice, consent, verification, and safeguarding requirements. We will apply additional measures where required by law and the applicable service arrangement. A parent or guardian with a concern may contact the responsible customer or us using the details below.
Where permitted, we may send information about relevant services, products, events, or updates. You may unsubscribe using the link in a marketing message or by contacting us. We may still send non-marketing communications necessary for an account, transaction, security event, or service relationship.
Our websites and products may link to or integrate with third-party websites, applications, payment processors, social platforms, app stores, or services. Their privacy practices are governed by their own notices. We are not responsible for processing independently controlled by those third parties.
Where applicable, we process personal data in accordance with Indian law, including the Information Technology Act, 2000 and applicable rules, and the Digital Personal Data Protection Act, 2023 and Digital Personal Data Protection Rules, 2025 as their respective provisions apply and come into force. Nothing in this Privacy Policy limits a right or obligation that cannot lawfully be limited.
We may update this Privacy Policy to reflect changes in law, technology, products, services, or business practices. The revised policy will show a new “Last updated” date. Where required by law, we will provide additional notice or obtain consent for a material change.
Questions, privacy requests, complaints, and grievances may be sent to:
Privacy Contact
CALPARTEC SOLUTIONS PRIVATE LIMITED
Madrasa Building, 11/421 Ground Floor
Nattika PO, Kerala, India - 680566
Email: info@calparglobal.com
Telephone: +91 7356230072
Please include enough information for us to understand and respond to your request. If you are not satisfied with our response, you may have the right to complain to the competent data-protection or regulatory authority in your jurisdiction.