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Your invoices, your people, your website. A suite that grows with you.

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The suite

  • Invoice369Simplify your invoicing
  • Teams369Take care of your people
  • Webstudio369Build your online presence
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Pro Plan & above

Procurement without the paperwork

Vendor database, purchase orders, goods receipts, and 3-way matching — all automated. Know the status of every PO and vendor relationship at a glance.

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Everything Vendor Management needs

Vendor database

Centralized vendor profiles with contact info, payment terms, performance scores, and documents.

Purchase orders

Create POs from templates or from inventory reorder requests. Full approval workflow.

Goods receipt

Log received goods against POs. Partial receipt tracking and discrepancy flagging.

3-way matching

Automatically match POs, goods receipts, and vendor invoices. Flag mismatches before payment.

Vendor portal

Self-service portal for vendors to submit invoices, check PO status, and upload documents.

Supplier performance

Delivery time, quality scores, and compliance tracking per vendor.

Automated 3-way matching

The 3-Way Match Agent automatically compares purchase orders, goods receipts, and vendor invoices. Mismatches are flagged before payment is released.

  • PO vs goods receipt matching
  • Goods receipt vs vendor invoice matching
  • Tolerance rules for small variances
  • Auto-approve matching invoices for payment

Vendor self-service portal

Give vendors their own portal to submit invoices, check PO status, update bank details, and upload compliance documents — reducing procurement email overhead.

  • Vendor invoice submission & tracking
  • PO acknowledgement and delivery confirmation
  • Document upload (certificates, contracts)
  • Real-time payment status visibility

Why teams choose Bi369 AI for Vendor Management

  • Centralized vendor database with performance scoring
  • Automated 3-way matching prevents overpayment
  • PO Follow-Up Agent chases vendors for confirmations
  • Vendor portal reduces procurement email volume by 60%
  • Full audit trail for compliance and audits
  • Connected to Finance for seamless invoice approval
AI-powered

AI in Vendor Management

Ask the AI Copilot anything about your vendor management data, or let autonomous agents handle repetitive tasks automatically.

AI Copilot — ask in plain English

AI Copilot — Vendor Management

Autonomous Agents — run in the background

PO Follow-UpDaily

Automatically chases vendors for overdue PO confirmations and delivery ETAs

3-Way Match AgentDaily / Triggered

Matches POs, goods receipts, and vendor invoices — flags mismatches before payment

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How it works

1

Add your vendors and configure payment terms, approval workflows, and tolerance rules once.

2

Create POs from inventory reorder requests or manually. The PO Follow-Up Agent automatically chases vendors for confirmations.

3

When invoices arrive, the 3-Way Match Agent automatically validates them against POs and goods receipts before releasing for payment.

Works seamlessly with

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